How many seats are eligible for self-nomination and voting?
For 2021 there are 2 Board Member positions, President, Vice-President, and Treasurer position
Who is eligible for self-nomination?
You must be a current and active Indiana Infragard Member to self-nominate
What is the time committment for the positions?
There are monthly Board of Director meetings (1.5 hours/month)
Also there may be times that we meet outside of these meetings and special projects
(minimum of 4 hours/month)
There are also Sector events that Board members may speak at and are expected to attend as their schedule allows
Total: 7.5+ hours time committment for a
For an Officer position (Secretary, Treasurer, President, Vice-President): 7.5+ hours (Board Member time) + 3 hours/month of administrative duties=
*Board members must also answer emails within 48 hours and be active on Microsoft Teams between Board meetings.
What is the position description for the President position?
The President shall be the chief executive officer of the Corporation and, subject to the overall guidance and supervision of the Board of Directors, give active direction and control of the business and affairs of the Corporation. The President shall also serve as the Chairperson of the Board of Directors. He or she may sign, with the Secretary or any other proper officer of the Corporation authorized by the Board of Directors, any deeds, mortgages, bonds, contracts, or other instruments which the Board of Directors has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors or by these Bylaws or by statute to some other officer or agent of the Corporation; and in general, he or she shall perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors from time to time. The President shall also present to the membership a report on the status of the IMA at the annual meeting.
The President will also oversee the operations of the organization in such a way as to maintain INMA compliance, best practices for BOD operation based on Roberts Rules of Order and to insure that all fiduciary responsibilities are carried out in with all due diligence.
I'm interested in running for a position, how do I do it?
Prior to the election, you must submit a self-nomination form with all fields submitted. (see "2021 IIMA Board Position Self-Nominations" form on this page)
The deadline to submit self-nominations for the 2021 election is:
October 24, 2021
Nominations will be compiled and a ballot will be sent to all active Indiana Infragard members for voting.
How long of a term are these seats?
Each of these seats is eligible for a 2 year term
What is the position description for the Vice-President position?
The Vice President shall assist the President in the administration of the Board of Directors and the IMA. The Vice President may l serve as a Chair of Committees established by the Board and shall manage the administration of other committees established by the Board. The Vice President shall chair any meetings normally chaired by the President in the President’s absence. The Vice President shall assume the duties of President should the office of the President be vacated for any reason until such time as a meeting of the Board can be called and a new President elected.
Approx. Time Commitment
2 hours monthly attendance at meetings
2 hours monthly for oversight of committee work
2 hours monthly for preparing committee report for BOD meetings
4 hours annually for covering for President absent
What is the position description for the Treasurer position?
The Treasurer shall have charge and custody of and be responsible for all funds and securities of the Corporation; receive and give receipts for moneys due and payable to the Corporation from any source whatsoever, and deposit all such moneys in the name of the Corporation in such banks, trust companies or other depositaries as shall be selected in accordance with the provisions of Article VIII of these Bylaws; and in general perform all the duties incident to the office of Treasurer and such other duties as from time to time may be assigned to him or her by the President or by the Board of Directors. All financially related accounts established and/or maintained by the Treasurer shall be subject to random audits by a third party as designated by the Board. Reports of such audits will be made available to Board of Directors and available for review by the US Government designated point of contact. The Treasurer shall report to the membership on the financial status of the IMA at the annual meeting.
All checks, drafts or orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Corporation, shall be signed by such officer or officers, agent or agents of the Corporation and in such manner as shall from time to time be determined by resolution of the Board of Directors. In the absence of such determination by the Board of Directors, such instruments shall be signed by the Treasurer and countersigned by the President of the Corporation.
All funds of the Corporation shall be deposited from time to time to the credit of the Corporation in such banks, trust companies or other depositaries as the Board of Directors may select.
The Board of Directors may accept on behalf of the Corporation any contribution, gift, bequest, or devise for the general purposes or for any special purpose of the Corporation.
The corporation may purchase and maintain insurance on behalf of any person who is or has been a director, officer, employee or agent of the corporation as a director, officer, employee of another corporation, partnership, joint venture, trust or other enterprise against any liability asserted against such person and incurred in any such capacity or arising out of such person’s status as such, whether or not the corporation would have the power to indemnify such person against liability under the provisions of the State of Indiana not-for-profit corporation statues.
The fiscal year of the Corporation shall be from October 1 through September 30, of the following year.
The Corporation shall keep correct and complete books and records of account and shall also keep minutes of the meetings of the Voting Affiliates, the proceedings of its Board of Directors and those of committees having any of the authority of the Board of Directors, and shall keep at its registered or principal office a record giving the names and addresses of the members of its Board of Directors. Such records and books shall be subject to audit on a random basis with reports of audit provided to the standing Board of Directors and made available to the US Government Agency/Organization designated point of contact and the INMA.
Financial reports should be provided on a monthly basis at least two weeks prior to any BOD meeting or no more than two weeks after any particular meeting. The report should include all reasonable information regarding the financial status of the organization and be signed by the Treasurer upon submission and after adoption by the BOD.
The treasurer should also prepare an annual report that is submitted no more than two weeks prior to any annual membership meeting.
The treasurer should prepare all tax reports including appropriate 990 filings with the state and federal IRS no later than 30 days past the end of the fiscal year ending September 30. The records should also be prepared for an annual audit no more than 60 days after the end of the fiscal year ending September 30.
Approx. Time commitment
2 hours monthly meeting attendance
1 hour prepping monthly reports (should be automated)
4 hours annually for preparing annual report
2 hour annually for preparing 990 for IRS
2 hours annually for preparing for external audit